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Privacy policy

(As of November 2021)

Hereinafter we inform you about the nature, scope and purpose of the processing of your personal data when using our website at “foundations4ukraine.net”. Personal data is any information that relates to an identified or identifiable natural person.

1. Controller, Data Protection Officer

The person responsible (“Controller”) within the meaning of the EU General Data Protection Regulation (GDPR) is the natural or legal person which, alone or jointly with others, determines the purposes and means of the processing of personal data. Controller within the meaning of the GDPR for the personal data processed when visiting our website is International Alumni Center gGmbH, Linienstraße 65a, 10119 Berlin, phone +49 (0) 30 288 85 80 0, e-mail info@iac-berlin.org (hereinafter “we”).
We have designated Franz Wegener, Friedrichstraße 115, 10117 Berlin, phone 030-33021901, www.wa-recht.de, as our Data Protection Officer.

2. When You Visit Our Website

When you visit our website, our server collects the following information from your device: browser type and version, operating system used, the previously visited web page, IP address, and time of the page view.
We collect and process this data in order to ensure the trouble-free operation of our website and to detect, fend off and prosecute a misuse of our services. Furthermore, we use the collected data for statistical purposes to evaluate, for example, by which devices and browsers our website is accessed in order to improve and adapt our offer to our customers’ needs on an ongoing basis. This data processing is based on Article 6 par. 1 f GDPR.
We will delete the aforementioned data no later than twelve months after they have been collected.

3. Embedded YouTube Videos

We have embedded videos from YouTube in our website.
When you play these videos, some data technically necessary will be transferred directly from your device to YouTube, including your IP address and information on your browser type, browser version and your device’s operating system. As far as you do not play these videos, no data will be transferred to YouTube.
Provider of “YouTube” and insofar responsible within the meaning of the GDPR for the embedded Videos is Google. If you watch a YouTube video from a location within the European Union, Norway, Iceland, Liechtenstein or Switzerland “Google“ means Google Ireland Limited, Gordon House, Barrow Street Dublin 4, Ireland, otherwise Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. You can find Google’s privacy policy for YouTube at policies.google.com/privacy.
You can contact YouTube’s Data Protection Officer following the instructions on support.google.com/policies/contact/general_privacy_form.

4. Contacting Us

If you send us a message by e-mail, we will save your message along with its sender details included (your name, e-mail address, and any additional information added by your e-mail client or the transferring servers).
This data processing is based on our legitimate interest to answer your request and handle possible follow-up requests from you (Article 6 par. 1 f GDPR). We will erase the information collected from your message no later than twelve months after the last communication with you on your request, subject to the provision in the following paragraph.
If you send us a message legally relevant for a contractual relationship with us, the legal basis for the processing is Article 6 par. 1 b GDPR, regardless of how you transmitted your message to us. In such a case, we will erase the data related to your message as soon as all mutual claims arising from the contractual relationship have been completely settled and the commercial and fiscal retention periods have expired.

5. Newsletter

If you have subscribed to our newsletter, we will keep you informed about news from us by e-mail (direct advertising from and about us). You will not receive more than one newsletter a week. You can object to the use of your e-mail address for advertising purposes at any time in any form, without incurring any costs other than transmission costs at the basic rate.
This data processing is based on your consent in accordance with Article 6 par. 1 a GDPR. If you revoke your consent to the use of your e-mail address for advertising purposes, we will delete your e-mail address from our mailing list.

6. Cooperation Partners’ Data

We maintain an internal directory of institutions and individuals with whom we cooperate or who may be considered for future cooperation with us (hereinafter referred to as „Contacts“). For this purpose, we process the name, address, telephone number, e-mail address, professional expertise, current field of work and language skills of a Contact, to the extent known to us. Where there is neither an active contractual relationship with a Contact nor a previously given consent of the Contact, the legal basis for processing the Contact’s data is our legitimate interest in maintaining and further developing our network of cooperation partners pursuant to our statutory purpose (Article 6 par. 1 f GDPR). Contacts we include in our directory based on our own research will be informed by us in accordance with Article 14 DSGVO. Only our own staff have access to our directory. Records in our directory that are no longer relevant for future cooperation will be deleted immediately.

7. Processors

For the operation of our website on the Internet and for reception, storage and sending of e-mails, we use services provided by Mittwald CM service GmbH, 32339 Espelkamp. For distributing e-mail newsletters, we use services provided by Sendinblue GmbH, 10179 Berlin. For our internal directory we use services provided by 42he GmbH, 50968 Köln. The aforementioned companies work for us as processors subject to Article 28 GDPR.

8. Your Rights

With regard to your personal data we process, you have the following rights:
You have the right to obtain a confirmation from us as to whether we process personal data concerning you. If this is the case, we will inform you about the personal data stored about you and the further information in accordance with Article 15 par. 1 and 2 GDPR.
You have the right to have your inaccurate personal data rectified without undue delay. Taking into account the purposes of processing, you also have the right to request the completion of incomplete personal data, including by means of providing a supplementary statement.
You can demand the erasure of your personal data concerning you under the conditions of Article 17 par. 1 GDPR without undue delay, as far as their processing is not necessary according to Article 17 par. 3 GDPR.
You may demand that we restrict the processing of your data if one of the requirements of Article 18 par. 1 GDPR applies. In particular, you can request the restriction instead of an erasure.
We will communicate any rectification or erasure of your personal data and a restriction of processing to all recipients to whom we have disclosed your personal data, unless this proves impossible or involves a disproportionate effort. We will also inform you about these recipients if you request it.
You have the right to receive the personal data which you provide to us in a structured, commonly used and machine-readable format. You may also request that we transmit the data to another controller without hindrance, where technically feasible.
As far as data processing is based on your given consent, you have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of the data processing based on consent before its withdrawal.
RIGHT TO OBJECT: ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, YOU MAY, AT ANY TIME, OBJECT TO PROCESSING OF YOUR PERSONAL DATA; this right applies to a processing, according to Article 6 par. 1 of DPRG, necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. If you exercise your right to object, we will no longer process the personal data in question unless we can demonstrate compelling legitimate grounds for processing that override the interests, rights and freedoms of you, or for the establishment, exercise or defense of legal claims.
IN CASE WE PROCESS PERSONAL DATA FOR DIRECT MARKETING PURPOSES (E.G. NEWSLETTER), YOU MAY, AT ANY TIME, OBJECT TO PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH ADVERTISING, WITH THE RESULT THAT WE WILL NO LONGER PROCESS YOUR DATA FOR THESE PURPOSES.
If you believe that the processing of your personal data is in breach of the GDPR, you may lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement. This does not exclude other administrative or judicial remedies.